Stock - Transhipment
Menu Selection: Document - Stock - Transhipment
Purpose
This document allows stock to be shipped from one branch to another. This differs from the Stock - Transfer document, as this document also represents the delay in shipping.
Prerequisites
You must be using the multi company/branch features in LILAC. There must be product master records established in the database via the Stock - Account document.
Context
This document allows the shipment of stock from one company/branch to another. When sending the stock from a branch, specify the branch that will be receiving the stock. Clicking the Send button will then take the desired amounts out of stock and close the document. This should then be printed out and attached to the goods being sent. It will also create a Transhipment document in the receiving company.
When the goods arrive at their destination, in the receiving company data, open this document, and click the Receive button. This puts the goods into stock, and closes the receiving transhipment document. Once a document is closed, it can no longer be modified.
About This Screen
| Head of the Document | ||
| Field | Enterable? | Instructions |
| Entity | Yes | If sending
a transhipment, type in the branch code (or click the right mouse button) and
select the key from the list. This will be the branch receiving the
transhipment.
If receiving a transhipment, type in the branch code (or click the right mouse button) and select the key from the list. This will be the branch sending the transhipment. |
| Transfer No | Yes | Enter past this field, and it will automatically create a transfer number. If sending a transhipment, it will be prefixed with "OUT", otherwise it will be prefixed with "IN". An "IN" transfer number will never be created without a corresponding "OUT", and is only created with the user clicks the Send button. |
| Dated | Yes | Type in the date of the transhipment. |
| Delivery Key | Yes | Type in the delivery address key (or click the right mouse button) and select the key from the list. |
| Sales Exec | Yes | Type in the sales exec key (or click the right mouse button) and select the key from the list. |
| Ship Date | Yes | Type in the date the transhipment is to be sent. |
| Carrier | Yes | Type in the carrier. |
| Closed | No | If this field is ticked, not changes can be made to the document. This means the transhipment was sent, and/or received. |
| Shipping | Yes | Type in the shipping instructions. |
Lines of the Document |
||
| Field | Enterable? | Instructions |
| Items | Yes | Type in the number of items to be sent in this transhipment. |
| Product | Yes | Type in the product code (or click the right mouse button) and select the key from the list. |
| Description | Yes | Displays the description of the product entered. Overwrite this if necessary. |
| Bin | Yes | Type in the location (or bin), where the stock is to come from. |
| Sent | No | Displays the items sent. |
| Received | No | Displays the items received. |
| Cost | No | Displays the cost price of the product. |
| Unit | No | Displays the unit of the product. |
| Extension | No | Displays the total value of the product being shipped. |
Transaction Processing
| Button | Description |
| Send | Clicking the Send button will close the transhipment document and take the items out of stock. |
| Receive | Clicking the Receive button will close the transhipment document and put the items into stock. |
From Here
Once a transhipment has been shipped, when the stock arrives at its destination, you should then receive the stock in the destination company.