Stock - Requisition
Menu Selection: Document - Stock - Requisition
Purpose
This document allows the user to requisition stock to a Work In Progress account.
Prerequisites
There must be product master records established in the database via the Stock - Account document. Also the TRADING ledger or WIP ledger accounts must exist.
Context
A form requiring that a specified item be issued from an organization's stores for a specified use. Such a requisition is usually a prime document, which must be properly completed and authorized. It will contain a description of the material, job number, and the value of the material transferred from store to expenditure. The material requisition is used to credit stock and debit expenditure.
About This Screen
| Head of the Document | ||
| Field | Enterable? | Instructions |
| Period | No | The Accounting period is displayed here. This is established at Sign In. |
| Prefix | No | This field is set to be "SRE", to establish it as a Stock Requisition. |
| Computer | No | This field is set to the instance number LILAC. |
| Day | Yes | Type a batch identification number, usually the current day of the month . The system then automatically assigns a batch number. However this can also be overwritten. |
| Ref | Yes | Type in a reference number to be used for each ledger entry that is created. |
| Value | No | The Total amount to be posted. |
Lines of the Document |
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| Field | Enterable? | Instructions |
| Ledger | Yes | Type the first letter of the ledger this posting refers to. Strike the Tab Key. This action will display a search window. To select the ledger, (if it is correct) strike the Tab key. (which then moves you across to the next field) |
| Main | Yes | Type in the general ledger account number or name that relates to this posting. (can use first letter and Tab as above) |
| Sub | Yes | Type in sub-account number or name if applicable. |
| Account | Yes | Type in the product’s key (or click the right mouse button) and select the key from the list. |
| Quantity | Yes | Type in the quantity if applicable. |
| Standard Cost | Yes | The standard cost is automatically retrieved from the Product Master Records. You can overtype this field if necessary. |
| Value | No | Displays the total amount including GST (if applicable) that is to be posted. This is equivalent to the Quantity * Standard Cost. |
| Posted | No | This field will automatically be updated when the Posting has been processed. To post the values click on the Apply button (with the left mouse button). |
| Description | Yes | Type in a brief description on the nature of the posting eg: Banners. |
Transaction Processing
| Button | Description |
| Apply | Clicking the Apply button will post the entries to the accounts specified. |
From Here
Continue processing of the Work in Progress (Job).