Stock - Posting
Menu Selection: Document - Stock - Posting
Purpose
This document is used to adjust the value of stock, or when writing down stock (eg manual add on costs).
Prerequisites
There must be product master records established in the database via the Stock - Account document. The account for the other side of the transaction must also be established in the database.
Context
Use this document to post values to stock accounts.
An example would be: -
1) Purchased one computer for $1000.
2) 3rd party company installs for the computer for $100.
3) Use this document to post the $100 to the stock
account, to increase the cost to $1100.
About This Screen
| Head of the Document | ||
| Field | Enterable? | Instructions |
| Period | No | The current account period is displayed here. This is established when the user signs in. |
| Prefix | No | This field is set to be "SPO", to establish it as a Stock Posting. |
| Computer | No | This field is set to the instance number LILAC. |
| Day | Yes | Type a number relevant to the posting eg: the date postings were processed on the 8th. The system can automatically assign a batch number. However this can also be overwritten. |
| Value | No | The Total amount to be posted. |
| Ledger | Yes | Type the first letter of the ledger this posting refers to. Strike the Tab Key. This action will display a search window. To select the ledger, (if it is correct) strike the Tab key. (which then moves you across to the next field). |
| Main | Yes | Type in the general ledger account number or name that relates to this posting. (can use first letter and Tab as above). |
| Date | Yes | Type in the date of transaction. |
| Ref | Yes | Type a reference number for this transaction. |
| Description | Yes | Type in a brief description on the nature of the posting eg: Installation. |
Lines of the Document |
||
| Field | Enterable? | Instructions |
| Quantity | Yes | Type in the quantity to post. |
| Main | Yes | Type in the stock account’s key (or click the right mouse button) and select the key from the list. |
| Bin | Yes | Type in the physical location of the stock, or leave blank if you are not using bin locations. |
| Description | Yes | Enter in a description of this product. |
| Standard Cost | Yes | This field is automatically retrieved from the Product Master Records. However, you can overtype the default amount if you wish. Type in the estimated cost price. The Standard Cost field always excludes GST, and should never be changed unless the cost of the product substantially and permanently changes. Changing this field frequently will cause your purchase variations to be unreliable. |
| Value | No | Displays the financial value of this entry. This is equivalent to the Quantity * Standard Cost. |
| Posted | No | Displays the value already processed. |
Transaction Processing
| Button | Description |
| Apply | Clicking the Apply button will post the entries to the accounts specified. |