Sales - Meat Order Template

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Purpose

This document allows the user to establish a meat order template.

Prerequisites

There must be product master records established in the database via the Stock - Account document. Each product master record must have a barcode format, and a part number. These two fields are essential when performing any barcode related activity. All product codes to be scanned must be limited to 10 characters in length.

If alternate product behaviour is required, then the appropriate relationships must have been established via Stock - Alternates document.

The customer that the template is to be established for must exist in the database via the Debtor - Account document.

Context

This document has been specifically customized for the meat processing industry, and is inappropriate to be used in other industries. Many of the features of the traditional LILAC Sales - Template have been removed. This document has no explicit support for GST.

Templates are useful for establishing recurrent billing. No barcodes can be scanned directly against a template, however a template can be turned into a meat order (Sales - Meat Order) by clicking the Meat Order button.  

About This Screen

Head of the Document
Field Enterable? Instructions
Name Key Yes Type in the customer's key (or click the right mouse button) and select the key from the list.
Template No Yes Enter past this field to create a new meat template. Otherwise type in the template number (or click the right mouse button) and select the template number from the list.
Sales Note Yes Type in the sales note number
Sales Exec Yes Type in the sales executive.
Cust Order No Yes Type in the customer's order number if required.
Date No Displays the date the order was created. If a new order is being created, this field will be equal to the Working Date.
Group Yes This field should be left blank.
Charge No Displays the name and address of the customer.
Ship To Yes Type in the delivery location.
Natural Fall Yes Tick this field if natural fall behaviour is required for this order. Natural Fall behaviour means that any barcode for the order can be scanned at any time, without the requirement of first selecting the product. Alternate products can not be used when Natural Fall is ticked.
Payment Terms Yes Type in up to two lines of additional payment terms if required.
Country Dest Yes Type in the country of destination if required. This field is typically non blank when the items on this order are being shipped by vessel.
Vessel Yes Type in the name of the vessel carrying the contents of this order.
Voyage No Yes Type in the voyage number for the vessel carrying the contents of this order.
Shipping Line Yes Type in the name of the shipping line responsible for couriering this order.
Shipping Period Yes Type in the contracted Shipping Period.
Loadout Yes Type in the load out site.
Load Port Yes Type in the load port (or origin port).
Discharge Port Yes Type in the discharge port.
Dest Port Yes Type in the destination port.
FX Rate Yes Type in the FX rate.
Cut Off Date Yes Type in the shipping cut off date.
Depart Date Yes Type in the departure date.
Discharge Date Yes Type in the discharge date.
Arrival Date Yes Type in the arrival date.
Remarks Yes Type in any remarks, issues, or complaints with this order.

Lines of the Document
Field Enterable? Instructions
Port Marks Yes Type in the port marks. These field are typically left blank.
State Yes Type in the state. These field are typically left blank.
Quantity Yes Type in the maximum number of kilograms to scanned against this line. This field should be used when the Items field is blank.
Quantity Scanned No This field will always be blank, as barcodes can not be scanned to a template document.
Items Yes Type in the maximum number of items or cartons to scanned against this line. This field should be used when the Quantity field is blank.
Items Scanned No This field will always be blank, as barcodes can not be scanned to a template document.
Product Code Yes Type in the product’s key (or click the right mouse button) and select the key from the list.
Date Yes This field is used to restrict the age of barcodes for this line. Type in a date, if the date stored in the barcode is older than the date typed in, the barcode will not be scanned to this order. If the barcode does not have a date stored in it, it will use today's date.
Product Desc Yes Displays the product description. This description can be changed on this order if required.
Currency Yes Type in the currency the Price and Extension fields are in. If it is Australian dollars, leave this field blank.
Price Yes Displays the selling price of the product. You can type in a different price if required.
Unit Yes Type in the unit of measurement. This field can typically be left blank.
Extension Yes Displays the extension of the line. This is equal to the Price * Quantity Scanned.

Transaction Processing

Button Description
Meat Order Clicking the Meat Order button will convert the meat template into a meat order document ready for barcode scanning. Any changes that need to be made can then be made on the meat order. 

From Here

Once a meat template has been turned into a meat order, normal processing of the meat order can take place.