Purchase - Meat Order

Menu Selection: Document - Purchase - Meat Order

Purpose

This document allows the user to create and receive a purchase meat order.

Prerequisites

There must be product master records established in the database via the Stock - Account document. Each product master record must have a barcode format, and a part number. These two fields are essential when performing any barcode related activity. All product codes to be scanned must be limited to 10 characters in length.

The supplier that is selling the goods must exist in the database via the Creditor - Account document.

Context

This document has been specifically customized for the meat processing industry, and is inappropriate to be used in other industries. Many of the features of the traditional LILAC Purchase - Orders have been removed. This document has no explicit support for GST. This processing can however be performed by the goods received document.

Once a purchase meat order has been created, barcodes can be scanned against this order. Barcodes scanned against a purchase meat order have a type "PUR ". When scanning has been completed, click the Refresh button. Note the Refresh button can be clicked at any time during scanning to show the user where scanning is up to.

Once satisfied that the document is correct, type the authorising operators ID into the Authorised field and click Receive>.

About This Screen

Head of the Document
Field Enterable? Instructions
Name Key Yes Type in the supplier's key (or click the right mouse button) and select the key from the list.
Order No Yes Enter past this field to create a new purchase meat order. Otherwise type in the order number (or click the right mouse button) and select the order number from the list.
Sales Note Yes Type in the sales note number.
Sales Exec Yes Type in the sales executive.
Supplier Order No Yes Type in the supplier's purchase order number if required.
Date No Displays the date the order was created. If a new order is being created, this field will be equal to the Working Date.
Group Yes This field can typically be left blank. It is used to specify the product group when processing a purchase meat order in a stocktake role, rather than a purchasing role.
Supplier Yes Displays the name and address of the supplier.
Ship To Yes Type in the delivery location.
Allow Dups Yes Tick this item if barcodes are allowed to be scanned more than once.
Natural Fall No The Natural Fall field is always ticked. This means that any barcode for the order can be scanned at any time, without the requirement of first selecting the product.
Terms Yes Displays the payment terms from the Creditor - Account document.
Payment Terms Yes Type in up to two lines of additional payment terms if required.
Total No Displays the total value of the order.
Quantity No Displays the total quantity wanted for this order.
Quantity Scanned No Displays the total quantity already scanned against this order.
Items No Displays the total number of items or cartons wanted for this order.
Items Scanned No Displays the total number of items or cartons already scanned against this order.
Authorised Yes Type in the ID of the authorising operator. Once a purchase meat order has been authorised, it can be received into stock (via the Receive button).
Goods Received No Displays the goods received number. This field will only be non blank once the purchase meat order has been received.
Closed No Once a purchase meat order has been received, this field will contain a tick. Once this field is ticked, no further changes can take place.
Remarks Yes Type in any remarks, issues, or complaints with this order.

Lines of the Document
Field Enterable? Instructions
Quantity Yes Type in the maximum number of kilograms to scanned against this line. This field should be used when the Items field is blank.
Quantity Scanned No Displays the actual number of kilograms scanned against this line.
Items Yes Type in the maximum number of items or cartons to scanned against this line. This field should be used when the Quantity field is blank.
Items Scanned No Displays the actual number of items or cartons scanned against this line.
Product Code Yes Type in the product’s key (or click the right mouse button) and select the key from the list.
Date Yes This field is used to restrict the age of barcodes for this line. Type in a date, if the date stored in the barcode is older than the date typed in, the barcode will not be scanned to this order. If the barcode does not have a date stored in it, it will use today's date.
Product Desc Yes Displays the product description. This description can be changed on this order if required.
Currency Yes Type in the currency the Price and Extension fields are in. If it is Australian dollars, leave this field blank.
Price Yes Displays the standard cost of the product. You can type in a different price if required.
Unit Yes Type in the unit of measurement. This field can typically be left blank.
Extension No Displays the extension of the line. This is equal to the Price * Quantity Scanned.

Transaction Processing

Button Description
Refresh Clicking the Refresh button will update the individual lines and the totals on this document. Barcodes scanned against this purchase meat order are not seen until the Refresh button is clicked.
Receive> Before clicking the Receive> button, the Refresh button must be clicked to update all the lines, and order totals. Clicking the Receive> button will close the purchase meat order, and create a Purchase - Goods Received document.

From Here

Once a purchase meat order has been received, the Purchase - Goods Received document should be taken to a purchase invoice (Purchase - Invoice).