Purchase - Invoice

Menu Selection: Document - Purchase - Invoice

Purpose

This document allows the user to retrieve a purchase invoice.

Prerequisites

The procedure upon receipt of a purchase invoice is to go to the Goods Received document, fill in the appropriate field there and click the Invoice button to create a Purchase Invoice document.

Context

A Purchase Invoice image exists in the database as a record only. There is no processing associated with it. The Client/Server processing button Purchase Order creates a new blank Purchase Order document for convenience.

About This Screen

Field Enterable? Instructions
Invoice No Yes Type in the supplier's key and invoice number (or click the right mouse button) and select the key from the list.
Date No Displays the invoice date.
Supplier No Displays the name and address of the supplier.
Ship To No Displays the delivery location.
Supplier No Displays the suppler key from the original purchase order.
Order No Displays the original purchase order number.
Phone, Fax No Displays the suppliers contact details.
Sales Exec No Displays the sales executive from the original purchase order.
Carrier No Displays the carrier from the original purchase order.
Ship Date No Displays the ship date from the original purchase order.
Operator No Displays the operator who created the purchase tax invoice document.
Sub Total No Displays the total of the invoice excluding GST and freight.
Freight No Displays the total freight for this invoice.
GST No Displays the total GST amount payable for the invoice
TOTAL No Displays the total amount payable for the invoice.
Field Enterable? Instructions
Items Ordered No Displays the number of items ordered (from the Items field on the original purchase order).
Product Code No Displays the product code.
Description No Displays the product description.
Unit No Displays the unit of measure for this item.
Back Order No Displays the number of items on back order.
Items Shipped No Displays the number of items shipped (from the To Receive field on the original purchase order).
Price No Displays the price per item.
Dis Count No Displays any percentage discount applicable to this item.
Extension No Displays the computed extension.

Transaction Processing

Button Description
< New Order Clicking the < New Order button will load a blank Purchase - Order document. 
< Receive Clicking the < Receive button will load a blank Purchase - Goods Received document. 

From Here

Once a purchase invoice has been created, you can create a new purchase order, or process an already existing goods received document.