Job - Time Posting
Menu Selection: Document - Job - Time Posting
Purpose
To permit the recording of expenditure as double entries between a employee account and a credit account somewhere in the LILAC 3 integrated database. Typically the credit account will be in the WIP ledger.
Prerequisites
The employee that is to be posted must exist in the LILAC Database (Payroll - Create Employee), as must the TRADING ledger or WIP ledger accounts.
Context
This document is used to do time posting and labour charges to a job where the payroll system is not being used to generate such entries.
The other side of this entry goes to TIME COST ledger, with the Employee's key as the account.
Once you have entered in all the details correctly click the Apply button to generate the ledger entries.
About This Screen
| Head of the Document | ||
| Field | Enterable? | Instructions |
| Period | No | The Accounting period is displayed here. This is established at Sign In. |
| Prefix | No | This field is set to be "TPO", to establish it as a Time Posting |
| Computer | No | This field is set to the instance number LILAC. |
| Day | Yes | Type a batch identification number, eg: MISC or the current Day . The system then automatically assigns a batch number. However this can also be overwritten. |
| Value | No | The Total amount to be posted. |
Lines of the Document |
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| Field | Enterable? | Instructions |
| Ledger | Yes | Type the first letter of the ledger this posting refers to. Strike the Tab Key. This action will display a search window. To select the ledger, (if it is correct) strike the Tab key. (which then moves you across to the next field) |
| Main | Yes | Type in the general ledger account number or name that relates to this posting. (can use first letter and Tab as above) |
| Sub | Yes | Type in sub-account number or name if applicable. |
| Account | Yes | Type in the employee’s key (or click the right mouse button) and select the key from the list. |
| Date | Yes | Type in the date of transaction. |
| Ref | Yes | Type a reference number for this transaction. |
| Quantity | Yes | Type in the quantity if applicable. This is equivalent to the number of hours to be costed against the job. |
| Rate | Yes | Type in the rate this posting is to be costed at per hour. The value per hour is then obtained from the Job Rate in the employee (Payroll - Create Employee) document. |
| Value | No | Displays the total amount that is to be posted. |
| Posted | No | This field will automatically be updated when the Posting has been processed. To post the values click on the Apply button (with the left mouse button). |
| Description | Yes | Type in a brief description on the nature of the posting eg: Banners. |
Transaction Processing
| Button | Description |
| Apply | Clicking the Apply button will post the entries to the accounts specified. |
From Here
Once the time postings have been applied, further reporting, and costings can be applied to the job.