Job - Prime Costs
Menu Selection: Document - Job - Prime Costs
Purpose
This document allows the user to manage prime costs for a contract.
Prerequisites
To adjust a job, the job must already exist in the LILAC database.
Context
Prime Cost is the portion of the cost of a commodity that varies directly with the amount of it produced, principally comprising materials and labour. Prime costs can include direct labour, materials, bought-outs and sub contracts. Prime cost estimates are included in a contract. An example of a prime cost would be tiles. The builder may quote $60 a square meter for tiles. However the owner may choose $70 tiles. This would represent a variation in the prime cost, but not a variation in the contract.
About This Screen
| Head of the Document | ||
| Field | Enterable? | Instructions |
| Job No | Yes | Type in or search for a job. A new job can be created if required. |
| Customer | Yes | Type in or search for the customer's billing address. |
| Site | Yes | Type in or search for the customers site address key. |
| Supervisor | Yes | Type in or search for the supervisor key. |
| Job Closed | No | Displays a red tick if the job is closed. No further entries will be able to be made to the budget document if the job is closed. |
| Job Name | Yes | Type in the job name. |
| Bill To | Yes | Displays the customer's billing address. |
| Site | Yes | Displays the name and address of the customer's site where the work is to take place. |
Lines of the Document |
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| Field | Enterable? | Instructions |
| Cost Item | Yes | Type in or search for the work centre or the cost item. |
| Description | Yes | Type in the description for this item. If using work centres, the description field is automatically filled in. |
| Allowed | Yes | Type in the initial prime cost for this item. |
| Actual | Yes | Type in the actual prime cost for this item. This value will automatically be calculated by clicking the Refresh button. |
| Over | No | Displays the difference between the allowed prime cost and the actual prime cost. |
| Client Paid | Yes | Type in the amount the client has paid. This value will automatically be calculated by clicking the Refresh button. |
| Liability | No | Displays the liability to the builder in the contract. It is equivalent to Over - Client Paid. |
Transaction Processing
| Button | Description |
| Refresh | Clicking the refresh button will look at the transactions that have taken place in the account and recompute the Actual and Client Paid fields. |
From Here
Once the initial document is established, the user can apply postings to the account, and Refresh this document to obtain a more update view.