General Ledger - Posting
Menu Selection: Document - General Ledger - Posting
Purpose
This document allows the user to create General Ledger Journals.
Prerequisites
The accounts and sub accounts to be posted to must already exist in the LILAC database. The can be created via the General Ledger - Chart of Accounts document, General Ledger - Chart of Sub Accounts.
Context
Use this document when accounting journals need to be performed. There are many reasons why you would need to do accounting journals. Lennox Computer suggest speaking to your accountant to see if these postings are appropriate for your need.
About This Screen
| Head of the Document | ||
| Field | Enterable? | Instructions |
| Period | Yes | Displays the currently signed in period. This is the period in which the transactions will take place. |
| Prefix | Yes | This field is set to be "GPO", to establish it as a General Ledger Posting. |
| Computer | Yes | This field is set to the instance number LILAC. |
| Rate | Yes | Type in the rate. This is used to calculate the Value to be posted to the account such that the Value = sum of all the Value lines * Rate. |
| Value | Yes | Displays the total value to be posted to this account. |
| Ledger | Yes | Type the first letter of the ledger this posting refers to. Strike the Tab Key. This action will display a search window. To select the ledger, (if it is correct) strike the Tab key. (which then moves you across to the next field). |
| Main | Yes | Type in the general ledger account number or name that relates to this posting. (can use first letter and Tab as above) |
| Date | Yes | Type in the date of transaction. |
| Ref | Yes | Type a reference number for this transaction. |
| Description | Yes | Type in a brief description on the nature of the posting eg: Banners. |
Lines of the Document |
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| Ledger | Yes | Type the first letter of the ledger this posting refers to. Strike the Tab Key. This action will display a search window. To select the ledger, (if it is correct) strike the Tab key. (which then moves you across to the next field). |
| Branch | Yes | Type in Branch. This is used for Multi Company systems where posting between companies is used. |
| Main | Yes | Type in the general ledger account number or name that relates to this posting. (can use first letter and Tab as above). |
| Sub | Yes | Type in sub-account number or name if applicable. |
| Date | Yes | Type in the date of transaction. |
| Ref | Yes | Type a reference number for this transaction. |
| Quantity | Yes | Type in the quantity if applicable. |
| Value | Yes | Type in the total amount that is to be posted. |
| Posted | No | This field will automatically be updated when the Posting has been processed. To post the values click on the Apply button (with the left mouse button). |
| Description | Yes | Type in a brief description on the nature of the posting eg: Banners. |
Transaction Processing
| Button | Description |
| Apply | Clicking the Apply button will post the entries to the accounts specified. |
From Here
Once the transactions have been applied, this finishes off the process.