General Ledger - Payment
Menu Selection: Document - General Ledger - Payment
Purpose
To provide for the creation or recording of a payment of funds.
Prerequisites
The accounts and sub accounts to be posted to must already exist in the LILAC database. The can be created via the General Ledger - Chart of Accounts document, General Ledger - Chart of Sub Accounts.
Context
Normally LILAC uses accrued payments, however the General Ledger - Payment document provides the facility for direct expense payments.
This document also provides the ability to purchase assets. These purchases are then reflected on the business activity statement report in the G10 (Capital Purchases) figure.
About This Screen
| Head of the Document | ||
| Field | Enterable? | Instructions |
| Period | No | Displays the current accounting period. It is established when you sign in. |
| Prefix | No | This field is set to be "GPY", to establish it as a General Ledger Payment. |
| Computer | No | This field is set to the instance number LILAC. |
| Day | Yes | |
| Value | No | Displays the total value to be posted to this account. |
| Currency | No | the key for the forex currency |
| Ledger | No | Type the first letter of the ledger this posting refers to. Strike the Tab Key. This action will display a search window. To select the ledger, (if it is correct) strike the Tab key. (which then moves you across to the next field). |
| Main | Yes | Type in the general ledger account number or name that relates to this posting. (can use first letter and Tab as above) |
| Date | Yes | Type in the date of transaction. |
| Ref | Yes | Type a reference number for this transaction. |
| Description | Yes | Type in a brief description on the nature of the posting eg: Banners. |
Lines of the Document |
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| Branch | Yes | Type in Branch. This is used for Multi Company systems where posting between companies is used. |
| Ledger | Yes | Type the first letter of the ledger this posting refers to. Strike the Tab Key. This action will display a search window. To select the ledger, (if it is correct) strike the Tab key. (which then moves you across to the next field). |
| Main | Yes | Type in the general ledger account number or name that relates to this posting. (can use first letter and Tab as above) |
| Sub | Yes | Type in sub-account number or name if applicable. |
| Date | Yes | Type in the date of transaction. |
| Ref | Yes | Type a reference number for this transaction. |
| Taxable | Yes | Tick this field to indicate that GST should be calculated at 1/11 of the value posted. |
| Value | Yes | Type in the total amount including GST (if applicable) that is to be posted. |
| Posted | No | This field will automatically be updated when the Posting has been processed. To post the values click on the Apply button (with the left mouse button). |
| Description | Yes | Type in a brief description on the nature of the posting eg: Banners. |
Transaction Processing
| Button | Description |
| Apply | Clicking the Apply button will post the entries to the accounts specified. |
From Here
Once the transactions have been applied, this finishes off the process.