Debtor - Posting Previous Version
Menu Selection: Document - Debtor - Posting Previous Version
Purpose
The process of transferring entries from a journal of original entry to a Debtor's ledger book.
Prerequisites
The debtor must exist in the Lilac3 Database.
Context
This document is obsolete, and should only be used to obtain historical information.
Debtor Posting is typically used in the situation of bad debts. You can transfer the value out of the debtor's account, and into another account, such as BAD DEBTS account in the TRADING ledger.
You can process several debtors’ postings in the same batch.
About This Screen
| Head of the Document | ||
| Field | Enterable? | Instructions |
| Period | No | The current account period is displayed here. This is established when the user signs in. |
| Prefix | No | This field is set to be "DPO", to establish it as a Debtor Posting. |
| Computer | No | This field is set to the instance number LILAC. |
| Day | Yes | Type a number relevant to the posting eg: the date postings were processed on the 8th. The system can automatically assign a batch number. However this can also be overwritten. |
| Value | No | The Total amount to be posted. |
| Ledger | Yes | Type the first letter of the ledger this posting refers to. Strike the Tab Key. This action will display a search window. To select the ledger, (if it is correct) strike the Tab key. (which then moves you across to the next field) |
| Main | Yes | Type in the general ledger account number or name that relates to this posting. (can use first letter and Tab as above) |
| Date | Yes | Type in the date of transaction. |
| Ref | Yes | Type a reference number for this transaction. |
| Description | Yes | Type in a brief description on the nature of the posting eg: Banners. |
Lines of the Document |
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| Field | Enterable? | Instructions |
| Main | Yes | Type in the debtor’s key (or click the right mouse button) and select the key from the list. |
| Date | Yes | Type in the date of transaction. |
| Ref | Yes | Type a reference number for this transaction. |
| Description | Yes | Type in a brief description on the nature of the posting eg: Banners. |
| Taxable | Yes | Tick this field to indicate that GST should be calculated at 1/11 of the value posted. |
| Value | Yes | Type in the total amount including GST (if applicable) that is to be posted. |
| Posted | No | This field will automatically be updated when the Posting has been processed. This field is not accessible for data entry. |
Transaction Processing
| Button | Description |
| Apply | Clicking the Apply button will post the entries to the accounts specified. |
From Here
You can process a Debtor - Statement.