Creditor - Posting
Menu Selection: Document - Creditor - Posting
Purpose
To permit the recording of expenditure as double entries between a creditors account and a debit account somewhere in the LILAC 3 integrated database. Typically the debit account will be in the TRADING ledger or the WIP ledger. This provides for the recording of expenditure on a accrued basis. i.e. Tax and other liability issues are dated from the posting of the invoice, not from the time of payment.
Prerequisites
The creditor that is to be posted must exist in the LILAC Database, as must the TRADING ledger or WIP ledger accounts.
Context
One line of entry in the posting form creates a debit and a credit when the apply button is clicked (with the left mouse button)
If a tick is present in the Taxable column 1/11th of the value is posted to the GST PURCHASE account, and 10/11ths to the nominated debit account.
You can process several creditors’ postings in one batch. Type in the details as required using the TAB key to move from field to field across the screen. Arrow keys can be used to move within the fields. The Enter key can be used to enter another transaction, moving down the screen. To process any changes to the entered data have the caret over the first character of the field and strike the Space bar - DO NOT OVERTYPE.
When all details are correct for each posting, click the Apply button (with the left mouse button).
About This Screen
| Head of the Document | ||
| Field | Enterable? | Instructions |
| Period | No | The Accounting period is displayed here. This is established at Sign In. |
| Prefix | No | This field is set to be "CPO", to establish it as a Creditor Posting |
| Computer | No | This field is set to the instance number LILAC. |
| Day | Yes | Type a batch identification number, eg: MISC or the current Day . The system then automatically assigns a batch number. However this can also be overwritten. |
| Value | No | The Total amount to be posted. |
Lines of the Document |
||
| Field | Enterable? | Instructions |
| Branch | Yes | Type in Branch. This is used for Multi Company systems where posting between companies is used. |
| Ledger | Yes | Type the first letter of the ledger this posting refers to. Strike the Tab Key. This action will display a search window. To select the ledger, (if it is correct) strike the Tab key. (which then moves you across to the next field) |
| Main | Yes | Type in the general ledger account number or name that relates to this posting. (can use first letter and Tab as above) |
| Sub | Yes | Type in sub-account number or name if applicable. |
| Account | Yes | Type in the creditor's key (or click the right mouse button) and select the key from the list. |
| Date | Yes | Type in the date of transaction. |
| Ref | Yes | Type a reference number for this transaction. (eg: cheque number) |
| Quantity | Yes | Type in the quantity if applicable. |
| Taxable | Yes | Tick this field to indicate that GST should be calculated at 1/11 of the value posted. |
| Value | Yes | Type in the total amount including GST (if applicable) that is to be posted. |
| Posted | No | This field will automatically be updated when the Posting has been processed. To post the values click on the Apply button (with the left mouse button). |
| Description | Yes | Type in a brief description on the nature of the posting eg: Banners. |
Transaction Processing
| Button | Description |
| Apply | Clicking the Apply button will post the entries to the accounts specified. |
From Here
After the value has been Applied you are then required to complete a Creditors Payment.